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The Greater Harrisburg Foundation Grant Guidelines

2013, Round 2: Application Deadline May 6, 2013

The Greater Harrisburg Foundation (GHF), a regional foundation of The Foundation for Enhancing Communities (TFEC), conducts an annual competitive grantmaking program for nonprofit organizations serving the counties of Cumberland, Dauphin, Franklin, Lebanon, Perry, and the Dillsburg area of Northern York. The Foundation’s strategic grantmaking focus is to invest in innovative, collaborative approaches and solutions to community problems, and to support projects that demonstrate achievable outcomes, the potential for replication as a model program, and plans for sustainability beyond the grant term. The Foundation’s overarching goal is to fund programs and services that have the potential for the greatest impact on the quality of life and positive outcomes for individuals and families living in the five-county region.

Our Funding Priorities

We’ve changed the way we view our discretionary grantmaking investments with a renewed approach to the grant program designed to maximize the limited resources available and to build the programmatic and organizational capacity of nonprofit organizations. We will maintain the Foundation’s traditional funding areas of arts & culture, community development, education, environment, and health & human services; however, the Foundation seeks to give grantees more flexibility to focus on reaching the goals and outcomes of their programs by shifting grant awards into the following broad emphasis areas:

1. Reducing health disparities among underserved populations.
2. Providing for basic human needs (food, clothing, housing, utility assistance).
3. Quality early childhood care and education programs.
4. Moving families out of poverty.
5. Creating sustainable (or “livable”) communities
6. Promoting arts and culture.

Our Funding Categories

Grant awards in the funding priority emphasis areas are segmented into two categories:

1. Program Grants

Grants for continuing improvements to proven projects that can demonstrate a high level of broad impact, pilot projects (e.g., trying something on a small scale to see if it works), expansion of existing programs that reach a new target population or geographic area, strategic alliances with like agencies or non-traditional partners, or to meet an emerging community need.

2. Capacity Building Grants

Grants for projects that focus on building infrastructure to support an organization’s long-term growth and development, including but not limited to technical assistance, organizational capacity building, technology infrastructure and equipment upgrades, board/staff development, strategic planning, training, and start-up and general operating support for grassroots agencies.

You may only submit one application per round for consideration.

Size of Grants

The maximum grant award is $12,000; however, most grants are awarded at a lower level of funding. Last year, the average grant was $3,000.

The Foundation is unable to fund 100% of any project.

What We Do Not Fund

In general, GHF does not fund:

• Individuals
• Capital campaigns
• New staff positions without a substantial plan for sustainability
• Religious organizations for religious purposes
• Advertising
• Direct lobbying to influence legislation or funding appropriations
• Retroactive projects
• National and statewide umbrella organizations that cannot demonstrate a local presence

Technical Assistance

Applications will be compared to all of those submitted under the same funding category. All applicants MUST contact the Program Officer prior to submitting an application to discuss the proposed project.

Applicants may request review of their draft proposal narrative, budget worksheet, and program logic model by Program Department staff. These requests should be limited to two reviews before finalizing your proposals. Staff will NOT be able to honor technical assistance requests made later than one week prior to the grant submission deadline.

Criteria for Evaluating Proposals

The criteria used by the Grantmaking Committee are collaboration, capacity, creativity, diversity, relevance, sustainability, and results. Click here for a detailed description of the evaluation criteria.

Submitting an Application

Prior to submitting an application, applicants are REQUIRED to call Jennifer Kuntch, Program Officer for Community Investment, at 717-236-5040 to have a preliminary discussion about your project. After discussing your project, Jennifer will provide you with a password to access the online application.

Please remember:
projects may not start sooner than 12 weeks after the application deadline. Only projects with a start date of 07/29/13 or later will be considered for this round of funding.

**You will be asked for your Tax ID Number and you will not be able to access the application without it. If you will be using a Fiscal Sponsor for this project, please see below for more information.

Throughout the course of submitting your Online Application, you will be required to upload the following documents:
• Proposal Narrative*
• Program Logic Model*
• Budget Worksheet*
• Board of Directors List: You must include professional affiliations (i.e. current work position)
• Your most recent audit or financial statement
• IRS 501(c)(3) determination letter

*Templates are available for download for the Proposal Narrative, Program Logic Model, and Budget Worksheet on the Attachments Page of the Online Application. You must use TFEC's templates for all three documents. Failure to use TFEC's templates will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.

In conjunction with submitting your completed application online, please mail or hand deliver the following:
Checklist & Signature page with original signatures*
• Three letters of support with original signatures*
• If you have indicated Collaboration with other Agencies, include letters with original signatures* documenting the nature of the collaboration.**
*Original Signatures are required. Scanned or copied signatures will not be accepted. Failure to submit original signatures where required will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.
Letters documenting the nature of Collaboration are required for all projects indicating collaboration with other agencies. You should include one (1) letter from each agency indicated in your Proposal Narrative. Failure to submit letters indicating the nature of collaboration will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.

Materials such as brochures, photos, newspaper articles and the like should not be included with the application materials. Materials should be bound together with a paper clip only and should not be submitted in individual folders or binders of any sort. Please do not submit hard copies of materials that are required to be submitted electronically.

Please note, nonprofit organizations with current grant awards from TFEC who are non-compliant with submission of grant evaluations in a timely manner may have subsequent grant applications denied.

Failure to follow the steps outlined in the Grant Guidelines may cause your application to be rejected.

All application materials (both online and mailed or hand delivered) are due by 4:00pm on the proposal deadline. The online application will no longer be available after 4:00pm on the proposal deadline. All applications MUST be submitted prior to this time.

Materials required to be mailed or hand delivered (checklist & signature page with original signatures; three letters of support with original signatures; and letters of collaboration) must be received, not postmarked, by 4:00pm on the proposal deadline. These items should be mailed or hand delivered to:

The Foundation for Enhancing Communities
Attn: Jennifer Kuntch, Program Officer for Community Investment
200 N. 3rd Street, 8th Floor
PO Box 678
Harrisburg, PA 17108-0678

Application materials will not be accepted after 4:00pm on the proposal deadline. If your application is incomplete or incorrect it will be eliminated from consideration.

Fiscal Sponsor
If you will be using a Fiscal Sponsor for this project, please have that organization's Tax ID Number ready when accessing the application.

On the “Application Information” page of the Online Application, you will be required to enter additional information regarding the organization who is acting as your Fiscal Sponsor. Name and contact information should be for the Executive Leader of the organization who is acting as your Fiscal Sponsor.

Your organization is the applicant organization and all other questions on the application should include information relating to your organization and not the organization who is acting as your Fiscal Sponsor.

When uploading documents on the "Attachments" page of the Online Application:
• Upload the IRS 501(c)(3) determination letter of your Fiscal Sponsor.
• If applicable, upload the Board of Directors List for both your organization and your Fiscal Sponsor.
• If applicable, upload the most recent audit or financial statement from both your organization and your Fiscal Sponsor.

Your application should also include a letter signed by the Executive Leader of the organization who is acting as your Fiscal Sponsor indicating their agreement to act as your Fiscal Sponsor. An original signature is required. The letter should be mailed along with Letters of Support and Collaboration.

The organization acting as your Fiscal Sponsor will receive notification of whether or not a grant has been awarded; if a grant is awarded they will be required to execute the Grant Agreement; and the grant funds will be sent to the Fiscal Sponsor to be allocated to your organization appropriately. Your Fiscal Sponsor will be responsible for ensuring the funds are used as indicated in the original proposal and/or grant agreement.

After you have discussed your project with Jennifer, please click below for the appropriate application:

Program Grant Application

Capacity Building Grant Application

You can Save and Finish Later at any time during the application process. But remember, you must submit the finished application prior to the deadline! If you have already started your application but have not yet submitted it, please click here to log in to your account and resume where you left off.

Frequently Asked Questions

Click here for step by step instructions on how to apply using the new online application system.

Contact Jennifer Kuntch, Program Officer for Community Investment
Phone: 717-236-5040

The Foundation for Enhancing Communities, 200 North Third Street, P. O. Box 678, Harrisburg, PA 17108-0678,
Telephone: (717) 236-5040, Fax: (717) 231-4463