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The Women's Fund Grant Guidelines

Our Mission and Purpose

The Women’s Fund’s mission is to broaden awareness of and response to issues affecting women and girls through the power of collective philanthropy.

The Women’s Fund will fulfill its mission by:
• Educating donors and the community about philanthropy and issues affecting women, girls and their families;
• Raising money and awarding grants to organizations that address those issues pertinent to women, girls and their families; and
• Adopting methods that will promote inclusivity and diversity in both giving and grant making.

Our work is informed by these values:
We believe that positive social change will come about only when barriers of class, ethnicity, race, educational background, sexual orientation, economic status, and faith traditions are overcome. Participation at the broadest level is the beacon of our work.

Enduring progress will be made by focusing on assets unique to the lives and work of women and girls. We strive to create a climate of empowerment in a community where many voices can contribute to the shaping of will and attitudes.

In our society, gender powerfully affects experience and opportunity. Through collaborations, The Women’s Fund of The Foundation for Enhancing Communities will honor traditional attributes of women and girls and at the same time pave new paths. All voices will be heard, including those outside the mainstream and those silent voices within the mainstream.

Our Priorities

All successful applicants must be able to affirm that their project incorporates the following strategic priorities of The Women’s Fund. Does your project incorporate one or more of the following priorities?

• Advance the lives of girls and women by providing opportunities to develop economic self-sufficiency,
• Provide health programs for women and girls, or
• Promote the education of women and girls.

The Basics

Grant eligibility:
The fund will make grants to programs/initiatives that serve women and girls in the South Central PA counties of Dauphin, Cumberland, Franklin, Lebanon, Perry, and the Dillsburg Area. All money must be distributed through nonprofit organizations federally determined as 501(c)(3) entities. Applicants without 501(c)(3) status may engage a fiscal sponsor to administer their grant funds. Please include the 501(c)(3) ruling of your fiscal sponsor with a cover letter from them acknowledging that they will act as your agent.

Size of grants and distribution of funds:
We anticipate up to $15,000 will be available to grant in 2014. Last year, the average grant was $2,000. Grants will be awarded for one year.

Grant Deadline:
The Women’s Fund will review applications once in each fiscal year.

Applications Due: October 3, 2014

Use of funds:
Funds are to be used to carry out the program effort or initiative as defined in the grant proposal. The Women’s Fund considers support for program/initiative operating costs and supports start-up as well as established programs.

Funds May Not Be Used For:
• political campaigns or promotion of candidates for public office
• anti-reproductive rights activities
• promotion of religious beliefs
• advancement of capital or endowment campaigns
• event sponsorship
• scholarships that fund individual students
• co-educational programs that do not clearly communicate the specific and unique aspects for women and girls

Proposal Criteria

The Women’s Fund will evaluate grant applications using the following criteria:

Impact of Program/Project and Anticipated Outcomes (30%)
• Serve women and girls living in low income areas and/or communities with unmet needs.
• Address the root causes of problems and issues.
• Have an impact that extends beyond the women and girls immediately involved in the project.
• Clear description of how the project will be evaluated internally and what will determine its success.
• Description of how the skills and understanding gained through this project will be communicated to a larger community and/or ways that an organization can build on the success of the program/initiative.

Collaboration/No Duplication of Services (30%)
• Collaboration indicated with organizations providing the same or similar service.

Sustainability (20%)
• Detailed plan for sustainability of the project beyond the grant funding cycle.

Innovation (10%)
• The project uses a new or original approach in response to the need.
• The project illustrates that the organization is thinking differently about the audience and partners in order to achieve lasting results.

Availability of other Funding Sources (10%)
• Support programs that have limited access to other funding sources or are emerging, community based organizations with small budgets.
• The application presents a clear understanding of the use of funds requested and the relationship of those funds to the overall budget of the organization.

Grant review process:
The Women’s Fund has a Grant Review Committee made up of a diverse group of women. This committee reviews grant applications according to our selection criteria and makes valuable suggestions to ensure that The Women’s Fund’s work in the community will make a difference. The Grant Review Committee, prior to a decision on the grant, may request additional information about the grant proposal either via a conference call or site visit if necessary.

Award Notifications and Reporting Requirements

All applicants will be notified in writing of funding decisions within two weeks after grant award decisions are made. Unsuccessful applicants will be provided with feedback about their grant proposals.

Grantees are required to submit a Final Evaluation report at the end of the funding year on the progress and outcomes of the funded program. The Program Officer will check-in with all grantees at the 6-month mark to ensure the project is still being implemented as originally proposed.

Submitting an Application

Prior to submitting an application, applicants are REQUIRED to call Jennifer Kuntch, Program Officer for Community Investment, at 717-236-5040 to have a preliminary discussion about your project. After discussing your project, the Program Officer will provide you with a password to access the online application.

Please remember: projects may not start sooner than 12 weeks after the application deadline. Only projects with a start date of 12/26/14 or later will be considered for this round of funding.

**You will be asked for your Tax ID Number and you will not be able to access the application without it. If you are using a Fiscal Sponsor, please see below for more information.

Throughout the course of submitting your Online Application, you will be required to upload the following documents:
• Proposal Narrative*
• Program Logic Model*
• Budget Worksheet*
• Board of Directors List: You must include professional affiliations (i.e. current work position)
• Your most recent audit or financial statement
• IRS 501(c)(3) determination letter
*Templates are available for download for the Proposal Narrative, Program Logic Model, and Budget Worksheet on the Attachments Page of the Online Application. You must use TFEC's templates for all three documents. Failure to use TFEC's templates will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.

In conjunction with submitting your completed application online, please mail or hand deliver the following:
Checklist & Signature page with original signatures*
• No more than three (3) letters of support with original signatures* (letters are optional)
• If you have indicated Collaboration with other organizations, include letters with original signatures* documenting the nature of the collaboration.**
*Original Signatures are required. Scanned or copied signatures will not be accepted. Failure to submit original signatures where required will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.
**Letters documenting the nature of Collaboration are required for all projects indicating collaboration with other organizations. You should include one (1) letter from each organization indicated in your Proposal Narrative. Failure to submit letters indicating the nature of collaboration will cause your application to be incomplete and incorrect and your application will be eliminated from consideration.

Materials such as brochures, photos, newspaper articles and the like should not be included with the application materials. Materials should be bound together with a paper clip only and should not be submitted in individual folders or binders of any sort. Please do not submit hard copies of materials that are required to be submitted electronically.

Please note, nonprofit organizations with current grant awards from TFEC who are non-compliant with submission of grant evaluations in a timely manner may have subsequent grant applications denied.

Failure to follow the steps outlined in the Grant Guidelines may cause your application to be rejected.

All application materials (both online and mailed or hand delivered) are due by 4:00pm on the proposal deadline. The online application will no longer be available after 4:00pm on the proposal deadline. All applications MUST be submitted prior to this time.

Materials required to be mailed or hand delivered (checklist & signature page with original signatures; letters of support with original signatures; and letters of collaboration) must be received, not postmarked, by 4:00pm on the proposal deadline. These items should be mailed or hand delivered to:

The Foundation for Enhancing Communities
Attn: Jennifer Kuntch, Program Officer for Community Investment
200 N. 3rd Street, 8th Floor
PO Box 678
Harrisburg, PA 17108-0678

Application materials will not be accepted after 4:00pm on the proposal deadline. If your application is incomplete or incorrect it will be eliminated from consideration.

Fiscal Sponsor
If you will be using a Fiscal Sponsor for this project, please have that organization's Tax ID Number ready when accessing the application.

On the “Application Information” page of the Online Application, you will be required to enter additional information regarding the organization who is acting as your Fiscal Sponsor. Name and contact information should be for the Executive Leader of the organization who is acting as your Fiscal Sponsor.

Your organization is the applicant organization and all other questions on the application should include information relating to your organization and not the organization who is acting as your Fiscal Sponsor.

When uploading documents on the "Attachments" page of the Online Application:
• Upload the IRS 501(c)(3) determination letter of your Fiscal Sponsor.
• If applicable, upload the Board of Directors List for both your organization and your Fiscal Sponsor.
• If applicable, upload the most recent audit or financial statement from both your organization and your Fiscal Sponsor.

Your application should also include a letter signed by the Executive Leader of the organization who is acting as your Fiscal Sponsor indicating their agreement to act as your Fiscal Sponsor. An original signature is required. The letter should be mailed along with Letters of Support and Collaboration.

The organization acting as your Fiscal Sponsor will receive notification of whether or not a grant has been awarded; if a grant is awarded they will be required to execute the Grant Agreement; and the grant funds will be sent to the Fiscal Sponsor to be allocated to your organization appropriately. Your Fiscal Sponsor will be responsible for ensuring the funds are used as indicated in the original proposal and/or grant agreement.

After you have discussed your project with the Program Officer, please click below for the application:

The Women’s Fund Grant Application

You can Save and Finish Later at any time during the application process. But remember, you must submit the finished application prior to the deadline! If you have already started your application but have not yet submitted it, please click here to log in to your account and resume where you left off.

Frequently Asked Questions
Click here for step by step instructions on how to apply using the new online application system.

Contact Jennifer Kuntch, Program Officer for Community Investment
Phone: 717-236-5040

The Foundation for Enhancing Communities, 200 North Third Street, P. O. Box 678, Harrisburg, PA 17108-0678,
Telephone: (717) 236-5040, Fax: (717) 231-4463