The Pennsylvania Council on the Arts (PCA) is excited to introduce a new grant program, the Creative Sector Flex Fund (CSFF), for the 2023-2024 grant year. The CSFF is designed to address the changing needs of dynamic PA arts organizations with average annual revenue between $10,000 – $200,000.
This grant program incorporates the current needs of the field by offering grantees the flexibility to use $5,000 grants in ways that ensure the most significant impact for their organizations and communities.
The Creative Sector Flex Fund provides support to eligible applicants that provide consistent annual levels of artistic programming and/or arts services in Pennsylvania. One application per applicant per year may be submitted. Eligible uses of funds are flexible, including the support of applicants’ administrative, programmatic, and project-related expenses.
Please note: The PCA has retired Pennsylvania Partners in the Arts’ (PPA) Entry to Program Stream, and Program Stream grant programs. The decision to retire these programs resulted from the PCA’s consideration of conversations, feedback, observations, insights, research, and data review with state and industry leaders, panelists, grantees, and community members. The goal of this retirement is to enable the PCA to provide a funding avenue that better aligns with industry trends and the goals of our strategic plan.
Applications Open: June 1, 2023
Applications Close: September 1, 2023
Applicants that previously applied in Program Stream or Entry to Program Stream may now apply in this program if they meet the eligibility requirements.
Unincorporated groups or Pennsylvania not-for-profit limited liability companies (LLCs) must apply through a nonprofit, tax-exempt organization that acts as a fiscal sponsor. Individuals and LLCs with fewer than two organizers/members are not eligible to apply.
Unincorporated groups and Pennsylvania not-for-profit LLCs with more than two member conducting arts activities in Pennsylvania for an expressly not-for-profit purpose must apply to the PCA through a nonprofit, tax-exempt organization that serves as a fiscal sponsor. LLCs applying through a fiscal sponsor must meet the same requirements as other applicants, except for tax-exempt status. If an LLC has a purpose that is not-for-profit, its purpose must be stated in its certificate of organization filed with the Pennsylvania Department of State, a copy of which must be included in the application materials. Groups applying through a fiscal sponsor must meet the same requirements as other applicants, except for tax-exempt status and being registered with the Pennsylvania Bureau of Corporations.
The fiscal sponsor is responsible for the administration of the grant award agreement (contract), including all reporting requirements, has discretion and control over the grant funds, and may charge a reasonable fee for its services. The fiscal sponsor receives the grant payment directly from the PCA and is responsible for ensuring the completion of the final reports.
Fiscally sponsored groups must have a fully executed, active agreement with the fiscal sponsor, a copy of which must be submitted with the application materials.
A parent organization that includes separately identifiable and independent components (e.g., a university campus that has a presenting organization and a radio station) may apply for each such eligible component.
An eligible independent component must be a unit that is both programmatically and administratively distinct from the parent organization. This independent status is demonstrated by the component’s:
To qualify as an eligible independent component, it should be equivalent to a stand-alone institution. A parent organization should consult with the PPA partner organization for their region to verify eligibility of the component before preparing an application
Grant funds cannot be used for any of the following:
Pennsylvania Partners in the Arts (PPA) recognizes that errors may occur in the PPA application process. PPA is committed to acknowledging any errors and responding to rectify the effects of an error. The appeals process enables applicants to identify these errors and omissions and bring them to the attention of the PPA partner. Appeals to the Board of the designated Partner may result in an increase in the PPA award amount if the applicant can satisfactorily document that the application was misrepresented or improperly reviewed through no fault of the applicant. Appeals are awarded only if the error or omission had a substantial effect on the evaluation and assessment of the advisory panel.
Appeals are not intended to provide the applicant with an opportunity to challenge the evaluation and assessment of the advisory panel. Disagreement with the judgment of the advisory panel or the amount of the award is not grounds for an appeal.
Applicants considering an appeal should contact their PPA partner for advice and guidance. The appeal of an award decision must be made in writing within ten business days from the date of the notification of the award from the Partner. Letters of appeal should be addressed to the PPA partner. The letter should identify the error or omission and the effect such error had on the recommendation of the advisory panel. Partners must immediately forward an appeal to the PCA’s PPA Program Director. If the appeal is supported by the Partner, funds will be awarded only if they are available.
The PCA is a state agency under the Office of the Governor. The PCA’s mission is to strengthen the cultural, educational, and economic vitality of Pennsylvania’s communities through the arts. By leveraging the immense potential of Pennsylvania’s arts and cultural sector, the PCA supports jobs, builds community, inspires lifelong learning, promotes the commonwealth nationally and internationally, and sparks innovation. For more information about the PCA, visit arts.pa.gov.
Pennsylvania Partners in the Arts (PPA) is a partnership between local organizations and the Pennsylvania Council on the Arts (PCA). Operating in all 67 Pennsylvania counties, PPA partners re-grant PCA funds to support a wide variety of local and community arts activities. PPA goals include: